Common use items, equipment, construction, and routine service requirements are normally acquired through a Competitive Sealed Bid. In these instances, vendors must submit bids compliant with bid terms, conditions, and specifications. Bids are opened publicly at a bid opening ceremony normally held at the Village Hall.
Construction bids normally must be picked up at the Village Hall, and potential bidders must include a business card and any deposit which may be required for bids and plans. When picking up construction bids funded by State of Illinois Motor Fuel Tax (MFT) revenues (normally street and road projects), the bidder must also include an Illinois Department of Transportation Pre-Qualification Form for the areas required by the solicitation.
Competitive Sealed Proposals, or Requests for Proposals (RFPs), are used whenever the Village is looking to compare vendor approaches and qualifications to determine the best method for meeting a specific Village need. Architectural, engineering, and other types of professional services as well as highly complicated technical needs are often acquired through the use of RFP process.
RFP responses are compared to the requirements of the Village as well as other proposals, and negotiation may be permitted. Because the final terms and prices of a response are subject to negotiation, Requests for Proposals are opened in private.
Bid and Proposal Results
Contracts over $10,000 require the Board's approval. Bids and proposals are awarded by the Village of University Park Board of Trustees at their regular meetings. Board of Trustees meetings are open to the Public.
Bids and proposals are available for public inspection at the Clerk's office pending a Freedom of Information Act. Bid results will normally be available online.